Queensland Branch Standing Instructions (QBSI) – Section 9.5
The Scout Association of Australia, Queensland Branch Inc. (Scouts Queensland) has always respected the privacy of its members and customers, and understands the importance you place on the protection of personal information in our care.
This policy is binding on all staff and volunteer members as well as all formations of the organisation in Queensland (from the State level down to the local Scout Group and Section).
This information relates to our current privacy standards. We may vary our privacy standards from time to time. We will notify you of these changes by publishing them on our website – we will not separately notify you of these changes.
THE KINDS OF PERSONAL INFORMATION THAT WE COLLECT AND HOLD
Our membership application forms generally request information that identifies you, such as your full name and date of birth; and information that enables us to contact you such as address, phone and fax numbers, as well as email address. We may also ask for the name of your school or, if employed, your occupation, position and employer’s name and address. We also like to know your hobbies and interests and whether you have any other skills that may be of use to the organisation.
We also collect from internal sources and from members; information related to events and activities they attend, training courses, appointments and qualifications related to Scouting.
In the case of youth members we also need to know the names and contact details of your parents/guardians in case we have to contact them in an emergency, or to ensure they are informed about Scouting activities, policy issues or other important matters involving their children. We may also ask for their occupation/employer details as well as their skills/hobbies and sporting/leisure activities, as our organisation relies on volunteers providing their time and expertise in a variety of areas for the benefit of our youth program. We ask parents/guardians about their willingness to support their children’s activities and help out with their local Scout Group in whatever capacity they can.
We do not actively seek to collect sensitive information (for example health information or information about your racial or ethnic origin or any criminal record), unless it is necessary to satisfy the aims and principles of our organisation, or is for the care and protection of our members.
The following information, which may be considered to be of a sensitive nature, is collected but we do so in accordance with the Australian Privacy Principles:
a) Your place of birth, nationality and whether you are of a non-English speaking background is requested in order for us to identify any special needs of members from different cultures.
b) Your religion/denomination (if applicable) is requested so that we can provide for the needs of members from different religious backgrounds.
c) For adult leaders we request their marital status and their partner’s name for the purposes of inviting partners to Scout functions and activities and to incorporate them as much as possible in the ‘Scouting family’.
d) Information obtained by the Criminal History Check either from the Commission for Children and Young People and/or the Queensland Police Service on potential adult members is strictly confidential, is not held electronically in any form, and is securely stored.
e) We collect health and medical information, including Medicare and private health fund numbers, about youth members each time we seek parent/guardian permission for the young person to attend a Scouting activity, which provides the opportunity for more up to date data to be supplied. This data provides the organisation with relevant medical information that is essential to the duty of care that we owe the young people under our care.
f) Health and medical information is also sought from adult members attending major activities and events for use in medical situations.